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Funding and Grants

This page provides some general information and advice on raising funds for your trip to ESSLLI 2004 and information about the ESSLLI 2004 grants.

List of Awarded Full Grants

Surname, Name Affiliation Country Sponsored by
Alvez, Javier University of the Basque Country Spain IJCAI
Amblard, Maxime LaBRI, UniversitÚ de Bordeaux 1 France ESSLLI'04
Braslavskiy, Pavel Institute of Engineering Science, UB RAS Russia ESSLLI'04
de Carvalho Ferreira, Nivea University of Liverpool United Kingdom IJCAI
Dragoi, Cezara Ioana University of Bucharest Romania CoLogNet
Forascu, Corina University of Iasi Romania EACL
Hara, Yurie University of Delaware USA IJCAI
Herath, Dulip Lakmal University of Colombo Sri Lanka ESSLLI'04
Kaljurand, Kaarel Tartu University, PhD student Estonia ESSLLI'04
Katrenko, Sophia Lviv Polytechnic National University Ukraine EACL
Morge, Maxime ENS. Mines France IJCAI
Muller, Guillaume ENSM-SE - ╔cole NS des Mines de Saint-╔tienne France IJCAI
Muriungi, Peter Wits/Tromso South Africa ESSLLI'04
Osenova, Petya Bulgarian Academy of Sciences Bulgaria ESSLLI'04
Oshima, David Stanford University USA ESSLLI'04
Sadrzadeh, Mehrnoosh University of Quebec at Montreal (UQ└M) Canada IJCAI
Simov, Alexander LML, IPP, Bulgarian Academy of Sciences Bulgaria IJCAI
Solomon, Daniela University of Iasi Romania ESSLLI'04
Suranyi, Balazs Eotvos University, Budapest Hungary ESSLLI'04
van Otterloo, Sieuwert University of liverpool The Netherlands IJCAI
Weinberg, Daniela Humboldt-University zu Berlin Germany ESSLLI'04
Whitsey, Mark University of Nottingham United Kingdom IJCAI

General information

We give below some pointers on how to raise funding for your trip to ESSLLI. These pointers are by no means complete, and the success of applying the recommendations below varies per country.

What do you have to do. Here are some basic steps that might be helpful when rising funds.

Motivate your trip. Before you start sending out applications, ask yourself why you want to go to ESSLLI. The stronger the argument for doing so, the greater the chance that you are successful in raising funds. If you contact somebody they will ask you for your reasons, so be prepared.

Be selective in the funding organizations you approach. Choose those organizations where you have a good chance.

Start early. Formal applications will have to be made well in advance. Also, most organizations have restricted budgets, and you are not the only one who applies!

First step: contact. When planning to contact any organization (except your own department perhaps) you should call in advance and:

  • Explain what your intention is: visiting an international summer school as student/lecturer. State that this visit is important to you, and that you are looking for organizations that will fund your trip and expenses.
  • Ask whether the organization has possibilities for this if you do not know yet, or ask them how to apply. Normally they will tell you that they can send you documentation.
  • Note that on the phone you have the possibility to ask questions about the funding program. What is the chance of getting any funding? Are there any special groups the program addresses (minorities) or special topics (scientific disciplines)?

Second step: application. You will probably have to write a formal application. You will most likely have to provide a budget with a justification of the amount requested. Furthermore, you may need letters of reference. If you have been accepted to present your work in a Workshop at ESSLLI, you can ask the workshop organizers to send you an official invitation which you can use to support your application. If you need our help please don't hesitate to contact us.

Matched funding. Take into account that you will probably have to raise funds from various sources. Usually, one source will supply money iff some other source does the same. For example, your faculty will pay 50 percent iff the research council does the same. To bootstrap this so-called matched funding, you could ask your department or faculty to come up with the first (small) guarantee and/or you could promise to come up with some funds yourself. You can use that to persuade others to supply funds.

Where can you turn to? Funding can come from different sources. This section lists categories of funding sources. Besides this list, check with people you know in your country that have already attended ESSLLI: they are a valuable source of information. The International Office or the Students Affairs Office at your university may have information about the national funding possibilities in your country. Possible sources of funding are:

Your department or research institute. Your own department or research institute may have a budget to fund your visit. To find out about this, ask your supervisor, contact the staff of your department/research institute, or ask the person who is in charge of international relations. Check whether your department or faculty is involved in an exchange program (e.g. TEMPUS, SOCRATES, ERASMUS). These programs may have possibilities for visits to Summer Schools. Also, your department might be involved in projects or networks that have funds that allow you to travel to the Summer School.

Faculty. Your faculty may have funds as well. Many faculties have an employee who is responsible for international affairs.

International relations office. Check with the International Office at your university whether the university has funds for your trip. Also check with them whether your university has special agreements with (some university in) the relevant region.

Research Council or Academy of Science. Most national research councils and/or national academies of science have programs for international travel.

Private foundations. In most countries, private foundations exist that might be willing to fund your trip. Sometimes these funds have specific conditions (e.g., you must be an unmarried (fe)male pursuing a degree in Philosophy, etc.).

Private companies. Some companies have student awards, travel money, etc. You can ask them to sponsor your trip as well.

Ministries and Embassies. Your ministry of foreign affairs, of education and/or research may have programs to fund visits. Also the embassy of the country you are going to may have programs to fund visits.

Your own money. Finally, if in the end you have to pay (part) of the school yourself, remember that the money you pay may be tax-deductible in your country.

CologNet Sponsored Grants

The Network of Excellence in Computational Logic (Colognet) has donated 1250 euros to sponsor a number of grants for attending ESSLLI.

Researchers at the beginning of their research career with less than four years' active research experience (e.g. researchers undertaking a doctoral degree) are elegible for these grants. Moreover only associated states with community funding are ellegible.

The grants will cover school fees, accomodation, lunch and a travel allowance.

IJCAI Sponsored Grants

The International Joint Conferences on Artificial Intelligence (IJCAI) has donated 3000 dollars to sponsor a number of grants for attending ESSLLI.

Any researcher in the areas of interest of IJCAI are elegible for these grants.

The grants will cover school fees, accomodation and lunch.

EACL Sponsored Grants

This year, the European Chapter of the Association for Computational Linguistics (EACL) will grant two student sponsorhips to cover fees, accommodation, lunch and a contribution of 200 Euros towards travel.

The grant recipients will be chosen by the EACL board according to the usual EACL sponsorship criteria which include active participation to a given event (presentation of paper, workshop organisation etc.), relevance to computational linguistics and to the geographical area covered by EACL, level and source of income. Priority will be given to students from Eastern Europe and more generally, to students from countries with hard currency problems.

ESSLLI 2004 Sponsored grants

The organizers of ESSLLI 2004 at Nancy intend to make available a limited number of grants. The deadline for applying for these grants is 1st May 2004.

Eligibility criteria. Among the eligibility criteria figure your motivation and the economical situation of the institution or the country from which you come. An accepted paper to the student session, formal grammar conference, or another workshop will also support your request.

What do the grants cover? You can apply either:

  • A. To have the registration fee waived.
  • B. To have student accommodation, breakfast, and lunch paid for.
  • C. To have the registration fee waived, and student accommodation, breakfast, and lunch paid for.

Please note that no travel grants are available from the ESSLLI local organization.

How to apply?

To apply for grants, send a grant request by e-mail, fax (be sure to mention ESSLLI 2004 on the front page), or surface mail to:

Armelle Brun
Email: armelle.brun@loria.fr
Fax: + 33 3 83 27 83 19 (Attention, new number!!!!)
Surface mail: LORIA - BP 239, 54506 Vandoeuvre-les-Nancy, France.

Your grant request should contain the following information:

  • Name and e-mail address.
  • Position: student (graduate, phd), scholar, ...
  • Affiliation: University, Company or Research Institute.
  • Country of origin.
  • Sources and amount of your funding (please state personal annual income).
  • Which kind of grant are you applying for (types A, B or C above).
  • What are your current research interests?
  • Motivation: why do you want to visit ESSLLI?
  • Have you submitted a paper to the student session, the Formal Grammar conference, or one of the ESSLLI-workshops? If so, was it accepted, rejected, or are you still waiting for the notification?
  • Include or fax a letter of recommendation from your supervisor (for instance) or ask him to send a recommendation by email to Armelle Brun.

Time Schedule. The deadline for application is May 1st. We will notify applicants by June 1st whether or not the request will be granted. Unsuccessful grant applicants will still be eligible for the early registration fee. If you are applying for a grant please do not register for ESSLLi till you get the decision on your application.

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